Digital Archive System

Digital Archive System

Short Description

Digital Archive System is the solution created by BNIA Digital Technology company for digitizing all your company/organization’s documents. It serves to archive all documents of all branches, sectors, and departments, for all employees, suppliers, and customers. All stored documents can be retrieved and printed by easy different ways such as by barcode and content text search.

General Features

The software works on all operating systems. Such as Windows, Linux, Unix, and Macintosh etc. also, the software is Applicable to work on handheld devices such as Mobiles and Tablets (e.g., iPhone, Android).

The software may be running on other operating systems as a custom agreement.

Software's main database is Oracle or MySQL, as a suitable choice for your company.

The software is running on a local network, and it can run in the cloud (web application), so you can work anywhere, anytime and connect your branches together.

Multi-location inventory management.

No training required; fast setup and easy actions

Support unlimited branches

Accept unlimited user's

Multilanguage

The Combination of the software with our other application is available.

Reports are shareable. They can send Emails and SMS.

All Reports is Ability to export Reports in PDF, Word, HTML, etc. formats.

Our support is available 24/7.

The software is secure with multiple levels. Secure connections, with 256-bit encryption.

The application has a plugin for tracking and monitoring for spying on the software's user's usages.

Barcode is supported.

Support Gregorian and Umm-Al Qura Calendars.

Automatic integrated backup.

Program capabilities and components:

The possibility of entering branches, departments and employees with an unlimited number.

Classification of archives according to document type, special classification, department, branch, department, etc., responsible employee / entity from which the document is received.

Archiving documents including the document, its content, date, personnel or persons concerned, branch or department, etc.

The possibility of obtaining documents by search or by code, or by date

Automated document life management.

Share documents to users.

The possibility of specifying the documentary access, with the possibility of adding new fields.

The ability to search for documents in various possible ways.

The possibility of setting an unlimited number of users, with different levels of powers.

Whether or not you can print documents from the archive.

And access to information documents, documents and their data.

The ability to know the times of inquiries about the document and documents and the possibility of printing them.

It is also possible to assign certain fields to users.

The same powers can also be set to banish a number of employees or managers in the same department.

The program can identify the documentary procedures that take place in relation to the query for an archived document.

The possibility of archiving documents according to their classification, the employee or the responsible entity or mentioned in the document.

Share documents between users.

You can enter graphic details about the archived documents such as: document title, issued from, addressed to, an overview of the document content, date, number of pages, classification, powers, branch, storage location. Document entry. Attach the document.

The possibility of tracking inquiries about documents. And who is the inquirer with the time and action he took in the document.

The ability to allow employees to perform printing and query procedures on documents temporarily during a period. According to the permission of the responsible manager.

The program helps to review the document through the program and print it for those who have authority. It also helps to infer where it is stored for easy access to the original archived copy.

Support adding reports with their markup.

The ability to search for documents by text, by the person from whom this document is issued, the person to whom this document is addressed, by date, and other search and query methods.

Reports and statistics on documents.

The program tracks search movements, inquiring about documents, printing times, and previously inquiring about them in times.

Archive print requests from the archive, requesters, reason and time.

The ability to encode documents, and barcodes can be used to facilitate searching and browsing documents to find them easily.